Minimum 15 hours, up to 20 hours p/w available, working over 3 – 5 days p/w, subject to candidate preference. However, must be available to work on Mondays.
Company Overview
At FlexMedical Solutions, we help our customers bring their ideas to life and create a healthier tomorrow, by providing contract design, development, and manufacturing services to medical device OEMs.
In our role as a Contract Development and Manufacturing Organisation (CDMO), we focus on the disposable component of diagnostic devices and have significant expertise with point of care (POC) in vitro diagnostic (IVD) tests. We provide full assay development services and have impressive in-house manufacturing capabilities, ranging from screen printing and laser ablation of electrodes for biosensors to final device assembly, including the formulation and deposition of chemistries.
Our modern facilities are based in Livingston, central Scotland, less than 20 minutes from Edinburgh and 40 minutes from Glasgow. With a healthy mixture of UK and international clients, we are a forward-looking organisation with an exciting future.
Role Description
As an experienced Finance Assistant, you will bring hands-on expertise to the company. Reporting directly to the Business Accountant you will liaise with your internal colleagues and external accountants. You will focus on providing a seamless service to the business whilst dealing with both suppliers and clients. You will be capable of all finance processing, with principal accountability for the tasks outlined below.
FlexMedical Solutions is a small, yet high performing, organisation and to be successful it is imperative that you bring with you a ‘can do’ attitude and a passion for your work. FlexMedical operates in the highly regulated area of medical devices and control of product is paramount.
Key Responsibilities
Sales Cycle
- Ensure that all product despatches are invoiced in a timely manner to accurately reflect Customer Order & product information
- nsure that all project activities are invoiced in a timely manner to accurately reflect Customer Order & product information
- Maintain Sales Ledger control account reconciliation (weekly & month end)
- Produce and distribute Customer Statements
- Ensure timely receipt of debtor payments and expedite settlement issues
- Provide periodic reports on the age and status of the Sales Ledger
- Maintain and report on the in-period reporting (e.g. Weekly Info Sheet that includes the order on hand report, order intake report & billing forecast etc)
Purchases
- Maintain a record of all purchase invoices received
- Compliant processing of properly authorised and due purchase invoices, including updating the purchase day book
- Deal with all supplier invoice queries to a timely resolution (incl. expediting & processing CR Notes)
- Request & reconcile monthly supplier statements
- Prepare payment proposal and support approval process
- Process approved supplier payments through the banking system
- Provide weekly report of purchasing activity PRs raised on POs placed of > £500.00 and by Supplier
- Provide weekly reports of purchase ledger KPI’s & analysis including o/s PO’s, overdue invoices & AP cash requirements
Bank & Cash
- Process all Cash receipts & payments
- Maintain periodic bank reconciliations
- Update cashflow forecast with actual expenditure
- Maintain the cashflow forecast and actualise for revenue and expenditure
- Send weekly cashflow report and provide analysis
- Process employee expenses (re-imbursement / non-AMEX)
- Process employee expenses (AMEX)
Payroll
- Prepare monthly payroll inputs
- Prepare monthly payroll input control summaries
- Prepare monthly payroll journal, headcount, and departmental report
Monthly Management Accounts
- Prepare and post Fixed Asset Register Journals
- Prepare and post Standard Accrual Journals
- Prepare and post Standard Prepayments Journals
- Prepare purchase ledger accruals
- Prepare Control Accounts in line with month end timetables, including but not limited to: Sales Ledger, Purchase Ledger, Payroll, Fixed Assets and Accruals
- Prepare and post Allocation Journals: Payroll to Projects; Overhead Allocation Rate Review and journal
- Produce overhead analysis reports as required from time to time to support month end pack
- Produce FMS internal project analysis reports as required from time to time to support month end pack
- Produce overhead analysis reports as required for management accounts pack
Other Administration
- Provide such reports as may reasonably be requested from time to time relevant to areas of key responsibilities
Knowledge, Skills & Experience
Essential
- A minimum level of academic achievement with strong grades in Maths and English at Ordinary / Standard Grade / NAT 5 level or equivalent
- Proven experience in a similar role, ideally within a manufacturing / technical background
- Highly competent using MS Excel, able to create custom reports, charts etc
- Competent using Finance software / ERP systems
- Confident communicator, able to deal with suppliers and customers effectively
- Excellent organisational skills
- Excellent attention to detail
- Can work under pressure effectively and efficiently
- Experience of implementing and maintaining effective filing systems
Desirable
- Experience of working as part of a team developing new finance software
- Experienced in the creation of new processes and procedures
- Experienced in dealing with foreign currencies
- Experience of inventory control
- Experience working in a regulated, manufacturing environment
Environment & Culture
FlexMedical Solutions is an evolving, scaling organisation operating in a highly regulated industry. The company is enjoying growth through success and is working on several leading-edge projects with extremely exciting customers.
It is a changing environment that requires you to be very flexible and willing to learn and grow with the company. It is essential that you communicate with your colleagues and contribute to the company’s success. As a provider of sub-contract services, working for FlexMedical Solutions will bring variety and excitement. Initiative will be rewarded, and personal development is a given.